Lockdown2020 and beyond (Mock-up for KT)

 

lockdown logo

Explore the Lockdown2020 and beyond archive on SDS

About the project

Lockdown2020 is a small crowd-sourcing project run by the Faculty of English and IT Services in 2020 and 2021. It was aimed at any member of Oxford University who wished to record for future generations their experiences during the COVID-19 pandemic, how it has affected their work, study, departments, college, or even neighbourhood. The aim of the project was to collect material that people feel reflect their 'new normal' existence during the lockdown period following the COVID-19 outbreak 2020.  The material is freely available online and also preserved as a time-capsule for future users.

It ran in two phases. Phase 1 collected material during the lockdown of 2020; Phase 2 collected material around the one-year anniversary of Prime Minister Boris Johnson announcing the lockdown. 

This crowd-sourcing project was run by the English Faculty and IT Services in collaboration with the Museum of Oxford. Phase 1 was funded by the Higher Education Innovation Fund and ESRC Impact Acceleration Account through the University of Oxford’s COVID-19: Economic, Social, Cultural, & Environmental Impacts - Urgent Response Fund.

 

Can I use the material in the collection? 

The material in the collection has been shared by people from across the country under a Creative Commons licence: CC BY-NC. You may reuse the content for non-commecial purposes as long as you credit the copyright owner. You may want to use the following text: "This material is made available by Oxford University's Lockdown2020 project (portal.sds.ox.ac.uk/lockdown2020andbeyond) under a CC BY-NC licence @ [contributor name]"

 

Phase 1: Collection brief from 2020

What material are we collecting?

We are looking for material that describes what life is like for University members living through the lockdown in 2020. It does not have to be spectacular, heroic, or special. What we hope to get is something that will help us remember and others understand what 'normal life' was like for the University during this period.

You can share three kinds of material but you do not have to add all three. Please remember that the material you share will be made available online, so only share what you are happy for others to see.

  1. A description of your day/plan for your day. This can be as simple or as detailed you like and it can describe a whole day or just part of a day.
  2. Pictures from your 'new normal' life. Anything that represents your daily life in lockdown, or what is happening in your neighbourhood.
  3. Your message to the future -  share a short time capsule message, describing the current times for future generations. This can be a recorded audio or video file that you upload (max 5 minutes) or something you write.

Who can take part?

Any member of Oxford University is welcome to take part, as long as you are happy to share your text, images or audio/video. You need to read and agree to the terms and conditions and be aware of our privacy statement (available below).

Terms and conditions - what will happen to the material?

The material that you share will be added to our archive. It will also be made available online. It will be used for research and other purposes, as defined in the Terms and Conditions. Read about How we use your personal data for research purposes:  https://compliance.admin.ox.ac.uk/research-data.

Click here to read the final report from Lockdown Phase 1 (by M. Garnett)

 

Phase 2: Collection brief from 2021

Lockdown - one year on

On March 23rd 2020 Boris Johnson in effect announced the first national lockdown. We are now approaching the first anniversary of that and are still living under social distancing and several restrictions, but this time, possibly, with an end in sight. We believe it is important to document these extraordinary times, and are inviting all staff and students at the University of Oxford to contribute to this online archive by reflecting on the past year sharing their pictures, videos, stories, and reflections.

Please add one or more of the following:

  • Your reactions to the events of the past year
  • A description of a typical day/or plan for your day in lockdown
  • What was the 'new normal' life like for you (anything that represented the new way of learning, teaching, social life in 2020-21)
  • A message to the future - a short time capsule message for future staff, students, and historians of the University describing the impact of the events over the past year (audio, video, or text)

Additional Information

Expand All

 Lockdown2020

Terms and Conditions

[Lockdown2020]

This Agreement is made between the Chancellor, Masters, and Scholars of the University of Oxford, Wellington Square, Oxford, OX1 2JD, United Kingdom (“the University”) and you (“the Contributor”).


Background:

The Lockdown2020 project (the “Project”) is a crwod0sourcing initiative run by the University of Oxford’s IT Services for the purposes of collecting socio-historical information about the ‘lockdown’ during the CoVID19 outbreak beginning in 2020.
The Contributor must be aware that the project strives to make all content and metadata available for reuse for educational and other non-commercial purposes world-wide with a minimum of restrictions.
 
These terms establish that all content that is contributed to Lockdown2020 by a contributor will be made available on the Lockdown2020 site under the terms of
a Creative Commons Attribution Non-commercial license. This means that, when a contributor posts content on the Lockdown2020 website, they irrevocably grant third parties the right to freely use that content for educational and other non-commercial purposes as long as they attribute the work to the author and share alterations of that content under the same conditions. 

Lockdown2020 also reserves the right to share all the data submitted to it with other research archives and publicly-funded initiatives under the CC-BY-NC licence as above. 
If you do not agree with these policies please do not contribute content and/or metadata to Lockdown2020. 

As the Contributor you accept that the material submitted will be used as part of the Project for research purposes. In accepting these terms and conditions you confirm that:

Declaration: 

I, the Contributor, confirm that: 

•	I give my consent for the University to use my Contribution in the Project;  
•	I understand that the University will: (a) use the Contribution for the purpose of the Project and for further research purposes; and (b) use the contact details I have provided above for the purpose of contacting me if necessary in accordance with this Agreement;
•	I understand that the University will process my personal data in accordance with the Privacy Policy attached to this agreement;
•	For the content you contribute (such as a video, a photo, a diary, a picture or audio material), I allow everybody to use this content for educational and other non-commercial purposes. However, they must attribute the content to the rights owner. Even if any alterations are made to the content, they have to allow others to use the altered content under the same conditions. 
•	I understand that the descriptive data I submit (such as descriptions or tags) can be found by search engines, I also allow everybody to use these descriptive data for educational and other non-commercial purposes, without further conditions. 
•	I hereby grant the University a non-exclusive, royalty free licence to use any intellectual property contained in my Contribution throughout the world in perpetuity for any purpose. The University shall have the right to grant to any person a sub-licence of such intellectual property;
•	I confirm that I have all the necessary rights and permissions to grant the licence above, except to the extent the University already owns my intellectual property by virtue of my relationship with it, and that my Contribution does not infringe the copyright or any other right of a third party or breach any contract or duty of confidence.

This Agreement will be governed by and construed in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the courts of England and Wales to settle any dispute (including non-contractual disputes) related to the subject matter of this Agreement. 

If you do not want to accept these terms, then please do not contribute content or descriptive data to Lockdown2020.

Lockdown2020 Takedown Policy 
If you are a rights holder and are concerned that you have found material on our website for which you have not given permission, we will of course remove it. Please contact us by email stating the following:
 
•	Your contact details 
•	The full details of the material 
•	The exact url where you found the material 
•	Proof that you are the rights holder or an authorised representative of the 
rights holder 
•	Email us at: runcoco [@] it [.] ox [.] ac [.] uk 
 

==================================== 
PRIVACY POLICY 

http://lwf.it.ox.ac.uk/s/Lockdown/... (“Lockdown2020: Submission Site”) are operated by the University of Oxford. We are committed to protecting the privacy and security of your personal information (“personal data”). 

This policy (together with our terms and conditions) describes how we collect and use your personal data during your use of our site, in accordance with the General Data Protection Regulation (GDPR). 

A. Who is using your personal data? 
The University of Oxford  is the “data controller" for the information that you provide to us when visiting this website. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR. 

Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the lockdown2020 Project (the Project Team). It may also be shared with the third parties described in Section H. 
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We may update this policy at any time. 
When you submit material to the Lockdown2020 project you are accepting and consenting to the practices described in this policy. 

B. Glossary 

Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include information contained in the content of the submission but we advise you not to include any photographic, recorded, or textual information about an individual without their consent.
Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure or retention. 

C. Types of data we collect about you 

When you submit material to us for the collection will collect, store, and use the following categories of data: 
Data you give us. You may give us data about you including: 
- Your name, gender, age, location, your contact details [email], and the data about the objects and story you are submitting to the archive. 

D. When we collect your data 

We will collect the data about you only when you choose to give it by submitting an item to the collection. 

E. How we use your data 

We process your data for one or more of the following reasons: 
•	To allow us to keep a secure record of who has submitted material for future reference; 
•	To display to end users who search the collection – they will be able to see the data you have entered into the description, your photos, watch your message, and see the name you wish to be noted as (unless you choose to remain anonymous). They will not be able to see your contact details. 
•	To preserve the data. We will store all the data you give us on secure servers under the control of Oxford University. We may also send a copy of the data to the public-funded national heritage centres (e.g. museums, archives) under a licence of CC-BY-NC. 
•	To undertake research being carried out by the University in the public interest. This is known as our legal basis for processing personal data under data protection law. Your personal data may also be used for further research where this is in the public interest or where necessary for the purposes of our legitimate interests. This will be done by sharing and using minimal personally identifiable information
•	Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. 

F. Marketing 

We would like to send you information by email about the project and the eventual launch of the final archive. We will not provide your data to other businesses so they can use it for marketing purposes. 

We will not provide your data to journalists or researchers but we may contact you for your permission for you to be put in touch with them. 

G. Sharing your data with third parties 

We will share your data with non-commercial third parties who actively support the study of the social history of Covid19. All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We permit them to process your data only for specified purposes and in accordance with our instructions. In particular we may share your data with City of Oxford Museum, other UK national Museums, other UK Higher Education Institutes, and other not-for-profit archives to allow them to further preserve the data and increase cross-searching of material. 

Where your data is shared with third parties, we will seek to share the minimum amount necessary. 

H. Where we store or use your data 

We may store data collected by the website manually or electronically. The data is stored on our secure servers and/or in our premises within the UK. 

There may be occasions when we transfer your data outside the European Economic Area (EEA), for example, when requested by an international research project. Such transfers will only take place if one of the following applies: 

•	the country receiving the data is considered by the EU to provide an adequate level of data protection; 
•	the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield; 
•	the transfer is governed by approved contractual clauses. 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk. 

I. Retaining your data 

We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements. 

J. Your rights 

Under certain circumstances, by law you have the right to: 
- Request access to your data (commonly known as a "subject access request"). This enables you to receive a copy of your data and to check that we are lawfully processing it. 

•	Request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you. 
•	Request erasure of your data.This enables you to ask us to delete or remove your data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below). 
•	Object to processing of your data where we are relying on our legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. [You also have the right to object where we are processing your data for direct marketing purposes.] 
•	Request the restriction of processing of your data. This enables you to ask us to suspend the processing of your data, for example if you want us to establish its accuracy or the reason for processing it. 
•	Request the transfer of your data to another party. 
•	Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. 

However, where you have consented to the processing (for example, where you have asked us to contact you for marketing purposes) you can withdraw your consent at any time by emailing us at runcoco@it.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent and you may no longer be able to use the site in the same way as you did before. 

If you want to exercise any of the rights described above or are dissatisfied with the way we have used your information, you should contact the University’s Information Compliance Team at data.protection@admin.ox.ac.uk. The same email address may be used to contact the University’s Data Protection Officer. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of the GDPR. Please note that we may keep a record of your communications to help us resolve any issues which you raise. 

If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/. 

K. Cookies 
Our site does use cookies. These are simply to assist users who submit more than one contribution to the site and are not used for any other purposes. 

I. Changes to this policy 
Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy. 

M. Contact 
If you wish to raise any queries or concerns about this privacy policy please contact us at runcoco@it.ox.ac.uk.